Update index.html.md

source/handbook/ceo/index.html.md

@@ -174,6 +174,7 @@ Current preferences for flights are:
 Some general guidelines of what travel is appropriate, these guidelines are not fixed, feel free to ask for exceptions:
+1. Check my availability with the EA, reschedule with the EA, cancel with the EA, not me.
 1. I'll take any meeting via video conference or at our office.
 1. I'll take a meeting in the Bay Area as long as it is not an SMB organization.
 1. I'll take a meeting outside the Bay Area but in the US with large or strategic organizations
@@ -185,7 +186,8 @@ Consider the following to increase efficiency:
 - Get meetings with multiple stakeholders in the same company.
 - Apart from the formal meetings try to organize a meal with stakeholders.
 - Record the meeting so you can distribute it to others in the organization.
-- You can ask the EA and/or look at my calendar to leverage my existing travel plans.
+- Please check with the EA to look at my calendar to leverage my existing travel plans.
+- Make sure to let the EA know what you expect from me. E.g. arrive an hour before, do a pitch etc.
 - Please plan audio only meetings only when the customer explicitly declines a video call.
 - Any meeting that requires travel should be properly prepared and any lessons relayed to the marketing team.
@@ -197,3 +199,5 @@ You can find more information [on AirBnB](https://www.airbnb.com/rooms/12581527)
 When it is not reserved on the AirBnB calendar you can reserve it, message Karen Sijbrandij in the #valley chat channel to do so.
 Our host Justus will check you in and out and will take care of the cleaning.
 Enjoy your stay!
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