Commit 0c1468c1 authored by David Planella's avatar David Planella
Browse files

Merge branch 'johncoghlan-master-patch-10096' into 'master'

Add steps to create single document

See merge request gitlab-com/www-gitlab-com!37073
parents 92071ef1 4dd76981
......@@ -82,6 +82,12 @@ GitLab supports team members and members of the wider GitLab community who want
- When making purchases for a meetup, please follow GitLab's company guideline to ["spend company money like it is your own money"](/handbook/spending-company-money/).
- GitLab uses Tipalti to process invoices for meetups. To be reimbursed for your expenses, please send an email to [evangelists@gitlab.com](evangelists@gitlab.com) and [ap@gitlab.com](ap@gitlab.com) to request access to Tipalti.
- Once you have access to the Tipalti portal, you will upload your invoice and receipts as a single document on the Tipalti portal or email the invoice and receipts as a single document to [gitlab@supplierinvoices.com](gitlab@supplierinvoices.com). We suggest organizers use our [Meetup Invoice template](https://docs.google.com/spreadsheets/d/1D3lpPrwfz1zQp8LsiWUq64aBNYHnlKbhjyPf6sQ8NsM/edit?usp=sharing).
- To create a single document containing your invoice and expenses, please follow these steps:
- Make a copy of the [Meetup Invoice template](https://docs.google.com/spreadsheets/d/1D3lpPrwfz1zQp8LsiWUq64aBNYHnlKbhjyPf6sQ8NsM/edit?usp=sharing).
- Enter all your expenses into the template.
- Download the sheet as a PDF.
- Scan your receipts and add them to the PDF ([instructions for Mac](https://support.apple.com/en-us/HT202945)).
- Upload the single document containing the receipts and invoice to Tipalti or send it to [gitlab@supplierinvoices.com](gitlab@supplierinvoices.com).
- Submission of an invoice will trigger a workflow that generates an email to the Evangelist Program Manager. Upon receipt of that email, will review the bill and take appropriate action:
- If the report is complete and the expense is approved, the Evanglist Program Manager should click the `Approve bill` button in the mail.
- If the bill's `Class` does not include the appropriate finance tag (for example: `Q4_FY2020_Meetups`) or there are other issues with the bill, the Evangelist Program Manager should click `Send back to AP`.
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